With the demand for more exhibit space (from new companies wanting to participate to veteran exhibitors looking to enlarge) RSNA is expanding to a third building (Hall D/Lakeside Center) this year.

This addition will enable us to:
                     
                         1. Accommodate more companies
                         2. Allow exhibitors a chance to expand their space       
                         3. Provide additional food outlets
                         4. The return of Headquarter Offices back on the third level of each hall

The education exhibits, scientific posters, and other educational events previously held in Hall D have been relocated one level below to Hall E. Questions regarding this move and the expansion of the exhibition at McCormick Place are welcome and can be directed to the Technical Exhibits Department.  




Rules & Regulations - Are They Really Important?

As in the past, the Rules & Regulations is a binding and important part of the contract between a company and RSNA. We encourage you to read all the rules for our 2008 meeting and refer to them during your planning cycle, as well as just before your trip to Chicago.

As always, if you need further clarification on any particular rule or regulation, just contact the RSNA Technical Exhibits Department. We will be happy to steer you in the right direction. The best exhibitor is the one that’s the most prepared for a given event!

  

Headquarter Office Space Returns to the Exhibit Floor

With the RSNA Technical Exhibition utilizing three buildings at RSNA 2008, the Exhibitor Headquarter Office Space will again be located in all three technical exhibit halls.These offices can be used by exhibiting companies as a (1) break/lunchroom, (2) check-in point/coatroom, and (3) place for staff to check in with the home office. This area cannot be accessed by professional meeting attendees, only exhibitor personnel are admitted. 

If Headquarter Office Space can suit your needs, then just indicate the appropriate size on the RSNA Technical Exhibits Space Application/Contract.  Refer to the floor plan inside the Exhibitor Prospectus for placements of this area located in each hall.

  

Exhibitor Planning Meeting Recap
On March 4th, RSNA hosted the first of two Exhibit Planning Meetings at Rosewood Restaurant in Rosemont, IL. 

Topics covered included:

1. Recap of the RSNA 2007 Annual Meeting
2. A Look at the New Three-Building Exhibition Layout
3. A Review of the Rules and Regulations
4. Presentations from: (1) McCormick Place Focus One Electrical
   Services (2) RFID Pilot Program
5. Key Dates and Deadlines for RSNA 2008

If you were unable to attend this meeting, you can view the pdf by clicking here. 

Spotlight – FOCUS One

All FOCUS One utility work is conducted by members of Chicago's professional exhibition industry work force.  A team of Service Managers assigned to your event will begin contacting you to assist with ordering your utility needs. This same team will be visible on the show floor during move-in and move-out. They also will deliver invoices to you once the show has opened and are able to discuss any billing issues prior to leaving the facility.  FOCUS One services can be priced individually, or through the $mart Value Pricing program to help maximize your budget.

Three New Hotels Contracted for RSNA 2008

RSNA welcomes three new downtown properties inside the Exhibitor Housing Block.

• Trump International Hotel
• Springhill Suites
• Residence Inn and Suites River North

On May 14, complete information detailing the housing process will be sent to all confirmed RSNA 2008 exhibitors. If you have any questions, you can contact the RSNA Housing Department at housing@rsna.org

Maximize Your Space Assignment Priority Points

Exhibit space assignments are conducted by the RSNA Priority Point System.  Priority points are awarded to a company based on past participation (historical points) and when your application/deposit is received by RSNA (date points).  It is to your company’s benefit to return your exhibit space application by Monday, April 7 to earn the maximum priority points for your company. 

If RSNA receives your application and 25% deposit on or before April 7, your company will earn the maximum date points (60).  Three date points are subtracted each business day until May 2 when all date points are exhausted.  Refer to the Date Point Calendar for full point schedule.  Companies will also earn four historical points for each consecutive year (three points for non-consecutive years) for the past 12 years that they have exhibited with RSNA.  The maximum amount of priority points that can be earned is 108. 

The Priority Point System is used as guide during the space assignment process.  Other factors considered are hall preference, floor plan options, and competitor proximity. The first-round of booth assignments is scheduled to begin mid-May.  Don’t delay processing your application.  Typically, over 500 companies are included in the first-round of space assignments.  Assignments will be released on June 24 at the June Exhibitor Planning Meeting and mailed to all companies on that day. 

Advertising/Sponsorship Opportunities Plasma Wall – New in 2008!

Your message will be hard to miss on our new 24’ x 6’ seamless plasma wall. Situated in a high-traffic area in the Grand Concourse of McCormick Place, this eye-catching display allows you to present your message in one of three sizes, as a still or with moving images, and with sound or without. The wall will also provide attendees with important programming information, the day’s highlights, current news and market reports from CNN and trivia about RSNA and Chicago.



For a complete list of promotional opportunities to your exhibit booth, please contact Judy Kapicak at jkapicak@rsna.org

Exhibitors Circle Recognition Opportunities

In appreciation for their support of the RSNA R&E Foundation, Exhibitors Circle companies enjoy access to special benefits and services throughout the year and significant exposure to meeting attendees at RSNA 2008.

Exhibitors Circle companies can have their logo displayed on special signs throughout McCormick Place, be recognized in a pre-meeting mailing to registrants, receive invitations to special networking events and be featured in RSNA and R&E Foundation publications.

Exhibitors Circle recognition opportunities are based on contribution levels from $1,500 to $10,000. For a complete listing of Exhibitors Circle benefits by level and to begin your company’s recognition today, go to RSNA.org/Foundation/exhibitor.

  
      
Important Deadlines and Dates:

Shown below are the next 120 days highlighting important RSNA Technical Exhibition deadlines and dates: 

           

Click here to view Technical Exhibit staff listing. Click here to print PDF of March/April Newsletter.

Click here to view the RSNA 2008 Meeting Web Site.