Avoid Long Lines Onsite by Registering Your Booth Personnel in Advance!
Advance registration deadline is November 7. NEW for 2008: Each exhibiting company will receive five (5) complimentary badges for each 100 square feet of exhibit space purchased. There will be a $40 fee assessed for each badge produced over the complimentary allotment. There are no refunds for badges purchased but not used. Full details can be found online or within the Exhibitor Service Kit.
Guest Vouchers
A guest voucher allows a complimentary one-day only admission to the technical exhibits floor (a $300 value). Guest vouchers are distributed directly by the exhibitor to the invited guest. Direct your guests to Exhibitor Registration, located on Level 3 of the Grand Concourse. They must present one guest voucher (on each day of use) and a business card in exchange for a name badge. Guest vouchers will ship with booth personnel badges.
The formula used to distribute guest vouchers is as follows:
100 – 900 sq. ft: 5 vouchers
1,000 – 3,900 sq. ft: 10 vouchers
Greater than 4,000 sq. ft: 20 vouchers
For more information and to register your guests click here.
Move-In Assignments
Move-in assignments for RSNA 2008 have been posted. Please plan the delivery date of your freight according to the Target Move-in Assignments, if your company is scheduled on a target date. General installation will take place on Friday, November 28 and Saturday, November 29. All booths must be show ready by 9:00 a.m. Sunday, November 30.
Exhibitor Help Center Locations
Location in Hall A - Adjacent to Cafe A-1 (middle of the hall)
Location in Hall B - Southeast corner (right of entrance, near booth 9300)
Location in Hall D - Southwest by escalators (near entrance)
Floor Manager and meeting staff will be on hand to assist exhibitors during installation and dismantle, as well as on show dates. Click here to see a map highlighting these areas.
Booth Security
Companies wishing to hire security guards can do so through the online Exhibitor Service Kit before November 14. After November 14, guard service can be arranged by contacting our meeting staff at the Exhibitor Help Centers. Click here for the Booth Security Form
Still Time to Order Your Internet Connection
Although the regular rate deadline has past, Internet service for your booth can still be secured at the on-site rate. To place an order, please complete the RSNAnet Service Order Form and return to RSNA Technical Exhibit Service by November 7. After November 7, please visit the RSNA Exhibitor Service Center during move-in to discuss the possibility of ordering service.
Click here to download the RSNAnet Service Application/Contract.
Lead Retrieval Devices
Experient, Inc. will rent lead retrieval devices to exhibitors who wish to track their attendees. See the online Service Kit for order forms and details.
Locations for Experient are:
Hall A - in front of Cafe A-2
Hall B - Northeast corner (adjacent to Exhibitor Service Center)
Hall D - Northwest corner (adjacent to Exhibitor Service Center)
Exhibitor Code of Conduct
Each year, more than 25,000 exhibitor personnel work at more than 750 booths at the RSNA annual meeting. In order to make each exhibitor’s experience as productive and as rewarding as possible, RSNA has assembled an Exhibitor Code of Conduct that requires exhibitor personnel to behave in a professional manner at all times.
Because every tradeshow is different, it is important that you review the Code of Conduct (PDF) in advance of the meeting. It covers such topic areas as the access badge, exhibit hours, photography guidelines, marketing research and booth sound levels.
Please share this information with your booth staff.
Copies of the Code of Conduct will also be distributed at RSNA 2008.
McCormick Place Business Center - FedEx Kinko’s
With a variety of situations that may arise at the meeting, McCormick Place offers the Business Centers operated by FedEx Kinko’s. If your company needs to make copies, send faxes, or make posters/banners during the meeting, FedEx Kinko’s is there to help.
The McCormick Place Business Centers are located in three locations:
South Building: Grand Concourse, Level 2.5
North Building: Level 2
Lakeside Center: Level 2, near Gate 31
RSNA Night with the Chicago Bulls
On this special night all RSNA delegates, family and friends can purchase tickets at half price! Click here for more information and to order your tickets (pdf).
Concentrate on Your Customers - Leave Meal Planning to Us
Don’t waste valuable time worrying about where to have lunch during RSNA 2008. Purchase meal tickets in advance for the new Bistro RSNA. Conveniently located in each of the exhibit halls, Bistro RSNA provides several fresh and healthy meal options, international cuisine and hearty regional favorites.
You can reserve tables for 4 or 10-for one day or for the entire week- so that your employees can concentrate on your customers, and even invite them to your company’s table for lunch. For more information, go to www.RSNAmealticket.com
Getting To and From McCormick Place
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Several options are available as you and your staff travel between McCormick Place and your hotel. Some of the options include:
Shuttle Bus Service is provided from Saturday, November 29 to Friday, December 5. Refer to the 2008 Pocket Guide or the RSNA website for complete information.
Taxi Shared Ride Program allows up to four passengers to be grouped according to their destination for a fare of $7.00 per person.
Taxi Pick-up:
South Building, Level 1............................Gate 4
Lakeside Center, Level 2..........................Gate 30
Metra Electric Train Service- All attendees (including exhibitor personnel) can use a complimentary Metra pass on trains operating between Randolph St/Van Buren St and McCormick Place from Saturday, November 29 to Friday, December 5. Obtain your free pass at the Exhibitor Help Centers or the Metra Information Desk, located on Level 2.5 of the Grand Concourse. Refer to the RSNA Pocket guide or website for a train schedule.
VIATAS Chauffeured Transportation - Executive Car and Limousine Service
Service is available to/from all Chicago airports and Private Aviation Centers. In addition, point-to-point transfers and hourly charter service is available throughout the Chicago metro area.
Visit the Transportation Guide website for more information about all the services listed above.
Helpful Installation Tips at McCormick Place
Before heading to Chicago to set-up at RSNA, here are some helpful tips to ensure a smooth, efficient move-in experience.
- Make sure your instillation and dismantle company (contractor) is up to speed on the latest changes in Chicago trade show rules and that you discuss these changes as you plan your booth.
- Ask your contractor to work only on straight time unless otherwise approved. Know the difference between straight time and overtime and put the new rules to work for you.
- Use a two-person crew whenever possible for move-in or tear-down. Find out when a two-person crew can be used rather than three-person crew.
- Take advantage of greater flexibility in managing your own electrical connections and wiring. Exhibitors who don’t require extensive electrical services for their booths have considerable flexibility in that aspect of booth installation and dismantling.
- Do your own A/V work when possible. Exhibitors and their full-time employees can operate a video camera, VCR, and switching equipment- whether it’s battery powered or plugged into an electrical outlet.
- Small exhibitors take note: do your own assembly and decoration. Full-time employees of exhibiting companies may do their own assembly and decoration in booths of 300 square feet or less. For safety purposes, however, work involving power tools or ladders must be performed by carpenters.
Take Advantage of Exclusive Airfare Discounts
RSNA has secured a special discount agreement with United Airlines and Star Alliance that is not available to the general public. For more information and to access discount codes, click here.
RSNA Meeting Program Now Available
Exhibitors can find the RSNA Meeting Program online by clicking here. In early November, RSNA Meeting Program Voucher Tickets will be sent to your attention for redemption of printed copies of the RSNA Meeting Program at the meeting.
Important Deadlines and Dates
Shown below are the next 30 days highlighting important RSNA Technical Exhibition deadlines and dates:
If you have any questions, please feel free to contact the Technical Exhibits Department at: 630-571-7851, 630-571-7850, or exhibits@rsna.org
Click here to view Technical Exhibit staff listing. Click here to print PDF of November/December Newsletter.
Click here to view the RSNA 2008 Meeting Web Site.
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